Summer, 2012 Aid Processing will begin on approximately April 9, 2012. If you will be attending JCTC for the Summer 2012 Semester and would like to receive Financial Aid, you must do the following: Complete the 2011-12 Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov. The School Code is 006961- if you received financial aid at JCTC during the Fall 2011 and/or Spring 2012, you have met this requirement. You should also be sure to file the 2012-2013 Free Application for Federal Student Aid (FAFSA) to get prepared for the Fall, 2012 semester. Register for Summer 2012 classes (required). Provide the JCTC Financial Aid Office with information regarding any 3rd Party Financial Resources such as Scholarships, Employer Assistance, etc. Submit any additional documentation requested by the Financial Aid Office. After you register for Summer, 2012 courses AND have a 2011-2012 FAFSA on file, it will take approximately 5-7 days for us to review and respond to your request for financial aid. If your Satisfactory Academic Progress (SAP) status is currently at Warning or Probation, we cannot process your request for financial aid for the Summer, 2012 term until the “End of Term Processing” for the Spring, 2012 semester is complete and academic progress evaluations can be completed. If your SAP status is evaluated to be in “NOT MEETS” or “SUSPEND”, you will not be eligible for Summer financial aid unless an appeal approval is granted. Please go to our forms page to download the SAP Appeal Procedures and Forms.
Summer, 2012 Aid Processing will begin on approximately April 9, 2012. If you will be attending JCTC for the Summer 2012 Semester and would like to receive Financial Aid, you must do the following:
After you register for Summer, 2012 courses AND have a 2011-2012 FAFSA on file, it will take approximately 5-7 days for us to review and respond to your request for financial aid. If your Satisfactory Academic Progress (SAP) status is currently at Warning or Probation, we cannot process your request for financial aid for the Summer, 2012 term until the “End of Term Processing” for the Spring, 2012 semester is complete and academic progress evaluations can be completed.
If your SAP status is evaluated to be in “NOT MEETS” or “SUSPEND”, you will not be eligible for Summer financial aid unless an appeal approval is granted.
Please go to our forms page to download the SAP Appeal Procedures and Forms.
Summer 2012 = May 28, 2012 through June 15, 2012Due to end of spring term process and SAP evaluation requirements, financial Aid MAY NOT be available to meet to purchase books for classes that start on May 7, 2012. Please be prepared to pay for books and supplies using resources other than financial aid. Please be sure you have a Financial Aid Release (FAR) form on record. You can obtain the FAR form at the Financial Aid Office or from the "Forms" page on our web site. It may also be available from your Student Self-Service. It is only necessary to complete the FAR form one time; once you have this FAR form completed, it will stay on file for the remainder of your time at JCTC.
Summer 2012 = May 28, 2012 through June 15, 2012Due to end of spring term process and SAP evaluation requirements, financial Aid MAY NOT be available to meet to purchase books for classes that start on May 7, 2012. Please be prepared to pay for books and supplies using resources other than financial aid.
Please be sure you have a Financial Aid Release (FAR) form on record. You can obtain the FAR form at the Financial Aid Office or from the "Forms" page on our web site. It may also be available from your Student Self-Service. It is only necessary to complete the FAR form one time; once you have this FAR form completed, it will stay on file for the remainder of your time at JCTC.
Financial Aid recipients will be confirmed automatically if financial aid file is complete by payment deadline. Financial Aid is defined as PELL grant, SEOG grant, and STAFFORD Loans (WITH CONFIRMED PROMISSORY NOTES AND ENTRANCE COUNSELING). Please be advised that you must meet all general eligibility requirements for federal aid (such as SAP, minimum enrollment, etc) before anticipated aid will be reflected on your account. Summer aid is not processed until you have actually registered for classes. Due to end of spring term processing and SAP evaluation requirements, financial aid may not be available to meet the payment deadline for classes that start on May 7, 2012.
Financial Aid recipients will be confirmed automatically if financial aid file is complete by payment deadline. Financial Aid is defined as PELL grant, SEOG grant, and STAFFORD Loans (WITH CONFIRMED PROMISSORY NOTES AND ENTRANCE COUNSELING). Please be advised that you must meet all general eligibility requirements for federal aid (such as SAP, minimum enrollment, etc) before anticipated aid will be reflected on your account. Summer aid is not processed until you have actually registered for classes.
Due to end of spring term processing and SAP evaluation requirements, financial aid may not be available to meet the payment deadline for classes that start on May 7, 2012.
Satisfactory Academic Progress (SAP) is used to define successful completion of coursework to maintain eligibility for student financial aid. Federal regulations require the institution to establish, publish and apply standards to monitor your progress towards completion of your certificate or degree program.
Regulations require that financial aid students begin attendance in each of their classes. Students who do not attend class are referred to as NO SHOWS and their aid disbursements are withheld until attendance can be proven. If for some reason the award has already been paid, you'll be required to repay any amount that you are not eligible to receive.
If you receive failing grades because you stop attending classes, you'll be required to repay a portion of federal financial aid unless your instructor can document that you attended class through the 60 percent date of the enrollment period. If you have other questions about attendance requirements, please contact your Financial Aid Office.
When you are admitted, JCTC establishes a student account for you, identified by your personal ID number, often referred as your EMPL ID. Your student account records all charges (and payments) for tuition, books, and fees. After you have met all eligibility requirements, financial aid awards are credited to your JCTC student account each semester. Financial aid and scholarship disbursement dates vary each semester. Disbursements generally begin in September (for fall term), February (for spring term), and late June (for summer term). Aid disbursement will be based on the total number of credit hours you are enrolled in or have completed during the term as of the census date. For the Spring 2012 term, the census date is January 16, 2012 and for the Summer 2012 term, the census date is June 10, 2012. Therefore, please be sure to register for all of your intended courses by the census date. This is how your financial aid eligibility will be determined. Before expecting a financial aid disbursement, make sure the following things are in order: You must not have any NO REFUND holds on your student account. Your Financial Aid file must be complete – no missing documents, check your school email account or Student Self-Service To Do List. You must not have any NO SHOW holds on your student record. For Direct Stafford Loans, ensure you have completed Entrance Loan Counseling. For Direct Stafford Loans, ensure you have completed the Master Promissory Note. New student loan borrowers should expect a 30 day delay on their first loan disbursement.
When you are admitted, JCTC establishes a student account for you, identified by your personal ID number, often referred as your EMPL ID. Your student account records all charges (and payments) for tuition, books, and fees.
After you have met all eligibility requirements, financial aid awards are credited to your JCTC student account each semester. Financial aid and scholarship disbursement dates vary each semester. Disbursements generally begin in September (for fall term), February (for spring term), and late June (for summer term).
Aid disbursement will be based on the total number of credit hours you are enrolled in or have completed during the term as of the census date. For the Spring 2012 term, the census date is January 16, 2012 and for the Summer 2012 term, the census date is June 10, 2012. Therefore, please be sure to register for all of your intended courses by the census date. This is how your financial aid eligibility will be determined.
Before expecting a financial aid disbursement, make sure the following things are in order:
If you have a credit balance (financial aid awards and any other credits are greater than your total bill), you'll receive a refund.
When the refund process begins each semester and after all fees and charges are paid, your financial aid credit is automatically refunded to you. Generally the refund process for the fall begins in early September, for the spring, it begins in early February, and for the summer, it begins in late June.
You can contact the Bursar/Cashier's office by calling 502-213-2553 or 502-213-7294.
Please be aware that while the Kentuckiana College Access Center (KCAC), located on the 7th Floor of the Jefferson Educational Building (JEC), provides a tremendous service to our students and we consider them a valuable resource and partner, they are not the Jefferson Community and Technical College (JCTC) FINANCIAL AID OFFICE. After the initial step of FAFSA completion, they have no capability to act on your behalf or move your financial aid paperwork forward to completion for aid disbursement. Please ENSURE that you have submitted any necessary or requested financial aid paperwork to the proper location. The JCTC FINANCIAL AID OFFICE is located on the 4th Floor of the Jefferson Educational Building (JEC). www.kentuckianacollegeaccess.org - Phone: 502-584-0475
Please be aware that while the Kentuckiana College Access Center (KCAC), located on the 7th Floor of the Jefferson Educational Building (JEC), provides a tremendous service to our students and we consider them a valuable resource and partner, they are not the Jefferson Community and Technical College (JCTC) FINANCIAL AID OFFICE. After the initial step of FAFSA completion, they have no capability to act on your behalf or move your financial aid paperwork forward to completion for aid disbursement. Please ENSURE that you have submitted any necessary or requested financial aid paperwork to the proper location. The JCTC FINANCIAL AID OFFICE is located on the 4th Floor of the Jefferson Educational Building (JEC).
www.kentuckianacollegeaccess.org - Phone: 502-584-0475
Revised Federal Regulations mandate KCTCS modify its Satisfactory Academic Policy to hold students to a higher level of accountability. At the end of this Academic term (Fall 2011) all students will be reevaluated to determine if they meet the new Federal requirements for Title IV Financial Aid that went into effect July 1, 2011. The delay in evaluation will give students who have not met the SAP standards in the past, an opportunity to improve their academic standing Refer to your home campuses financial aid information page for specific Satisfactory Academic Progress (SAP) information.
Revised Federal Regulations mandate KCTCS modify its Satisfactory Academic Policy to hold students to a higher level of accountability. At the end of this Academic term (Fall 2011) all students will be reevaluated to determine if they meet the new Federal requirements for Title IV Financial Aid that went into effect July 1, 2011. The delay in evaluation will give students who have not met the SAP standards in the past, an opportunity to improve their academic standing
Refer to your home campuses financial aid information page for specific Satisfactory Academic Progress (SAP) information.
The How-To-Apply Video will help you understand the steps of applying for financial aid. Applying for financial aid is free.
Also review information regarding Student Eligibility, Aid Disbursement and the SAP Appeal Process.
KCTCS Student Aid Consumer Information
You can contact the Financial Aid office by calling 502-213-2137 or send an email to jefferson-financialaid@kctcs.edu