Financial Aid Office

IMPORTANT NOTES FOR FINANCIAL AID APPLICATION PROCESS

FINANCIAL AID PROCESS 2013-2014 AWARD YEAR

If you will be attending JCTC for the Fall, 2013, Spring 2014, or Summer 2014 terms and would like to receive Financial Aid, you must do the following:

  • Complete the 2013-14 Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov.
  • Our School Code is 006961.
  • You should do this as early after January 1, 2013 as possible.
  • The form cannot be submitted to the Department of Education after June 30, 2014.
  • Have a current Application for Admission or Current Registration on file.
  • Be making Satisfactory Academic Progress according to federal and institution guidelines.
  • Provide the JCTC Financial Aid Office with information regarding any 3rd Party Financial Resources such as Scholarships, Employer Assistance, etc.
  • Submit any additional documentation requested by the Financial Aid Office.
  • Understand the chart below regarding tuition payment deadline and financial aid awards.

Term Application [Please note you must also apply for Admission to JCTC].

Processing Deadline Date for Financial Aid file completion prior to Payment Due Date.

 

 

Fall 2013 2013-2014 FAFSA July 1st prior to Fall start
Spring 2014 2013-2014 FAFSA November 1st prior to Spring start
Summer 2014 2013-2014 FAFSA April 15th prior to Summer start

    • Please Note: To maximize aid opportunities students should file their FAFSAs as soon as possible after January 1st (every year)

After you have a 2013-2014 FAFSA on file, it will take approximately 10-14 business days for us to review and respond to your request for financial aid. “End of Term Processing” can delay aid awards for students at Warning or Probation status.

If your SAP status is evaluated to be in “NOT MEETS” or “SUSPEND”, you will not be eligible for financial aid unless an appeal approval is granted. The SAP Appeal Procedures and Forms can be found on the JCTC website.

BOOKS AND SUPPLIES

Spring 2014 = January 3, 2014 through January 22, 2014.

  • For students with a Warning, Probation, or Academic Plan of Action Status for Satisfactory Academic Progress (SAP) for Fall 2012, “End of Term Processing”  for Fall 2012 can delay the posting of Spring 2013 financial aid awards. 
  • Your financial aid awards must be in excess of your tuition and/or fee charges to utilize the book charging process.
  • Please be sure you have a Financial Aid Release (FAR) form on record.
  • You can obtain the FAR form at the Financial Aid Office or from the "Forms" page on our web site.
  • It may also be available from your Student Self-Service.
  • It is only necessary to complete the FAR form one time; once you have this FAR form completed, it will stay on file for the remainder of your time at JCTC.

TUITION PAYMENT

  • Financial Aid recipients will be confirmed automatically if financial aid file is complete by payment deadline.
  • Financial Aid is defined as PELL grant, SEOG grant, and DIRECT Loans (WITH CONFIRMED PROMISSORY NOTES AND ENTRANCE COUNSELING).
  • Please be advised that you must meet all general eligibility requirements for federal aid (such as SAP, minimum enrollment, etc) before anticipated aid will be reflected on your account.
  • Please see chart below for additional information regarding financial aid and payment deadline.

Term Application [Please note you must also apply for Admission to JCTC].

Processing Deadline Date for Financial Aid file completion prior to Payment Due Date.

 

 

Fall 2012 2012-2013 FAFSA June 15th prior to Fall start
Spring 2013 2012-2013 FAFSA October 15th prior to Spring start
Summer 2013 2012-2013 FAFSA April 15th prior to Summer start

    • Please Note: To maximize aid opportunities students should file their FAFSAs as soon as possible after January 1st (every year)

Term

 

 

Application [Please note you must also apply for Admission to JCTC].

 

 

Processing Deadline Date for Financial Aid file completion prior to Payment Due Date.

 

 

Fall 2013

 

 

2013-2014 FAFSA July 1st prior to Fall start
Spring 2014 2013-2014 FAFSA November 1st prior to Spring start
Summer 2014 2013-2014 FAFSA April 15th prior to Summer start

    • Please Note: To maximize aid opportunities students should file their FAFSAs as soon as possible after January 1st (every year)

SATISFACTORY ACADEMIC PROGRESS

  • Satisfactory Academic Progress (SAP) is used to define successful completion of coursework to maintain eligibility for student financial aid.
  • Federal regulations require the institution to establish, publish and apply standards to monitor your progress towards completion of your certificate or degree program. 

ATTENDING CLASS

  • Regulations require that financial aid students begin attendance in each of their classes.
  • Students who do not attend class are referred to as NO SHOWS and their aid disbursements are withheld until attendance can be proven.
  • If for some reason the award has already been paid, you'll be required to repay any amount that you are not eligible to receive.

RETURNING YOUR FINANCIAL AID (R2T4)

  • If you receive failing grades because you stop attending classes, you'll be required to repay a portion of federal financial aid unless your instructor can document that you attended class through the 60 percent date of the enrollment period.
  • If you have other questions about attendance requirements, please contact your Financial Aid Office.

DISBURSEMENT

When you are admitted, JCTC establishes a student account for you, identified by your personal ID number, often referred as your EMPL ID. Your student account records all charges (and payments) for tuition, books, and fees.   After you have met all eligibility requirements, financial aid awards are credited to your JCTC student account each semester. Financial aid and scholarship disbursement dates vary each semester. Disbursements generally begin in September (for fall term), February (for spring term), and late June (for summer term).

Aid disbursement will be based on the total number of credit hours you are enrolled in or have completed during the term as of the census date.  The census date is generally the 7th calendar day from the start of the semester.  Therefore, please be sure to register for all of your intended courses by the census date. This is how your financial aid eligibility will be determined. 

Before expecting a financial aid disbursement, make sure the following things are in order:

    1. You must not have any NO REFUND holds on your student account.
    2. Your Financial Aid file must be complete – no missing documents, check your school email account or Student Self-Service To Do List
    3. You must not have any NO SHOW holds on your student record.
    4. For Direct Stafford Loans, ensure you have completed Entrance Loan Counseling.
    5. For Direct Stafford Loans, ensure you have completed the Master Promissory Note.
    6. New student loan borrowers should expect a 30 day delay on their first loan disbursement.

If you have a credit balance (financial aid awards and any other credits are greater than your total bill), you'll receive a refund.

When the refund process begins each semester and after all fees and charges are paid, your financial aid credit is automatically refunded to you. Generally the refund process for the fall begins in early September, for the spring, it begins in early February, and for the summer, it begins in late June.  

JCTC uses the KCTCS Easy Refund Program (HigherOne, Inc.) to process all refunds

  • Refunds are processed through the Bursar’s office once a week and forwarded to HigherOne for distribution.
  • The refunds are distributed by HigherOne based on the students selected refund preference.
  • When you receive your HigherOne Debit card, please visit their website at www.kctcsdebitcard.com to select your preferred refund method.
  • HigherOne will send an email to you once your refund has been processed.
  • You are responsible for any additional charges placed on your student account after the refund goes through.

CONTACT INFORMATION:

Kentuckiana College Access Center (KCAC) – SEE SPECIAL NOTE BELOW.

  • Please be aware that while the Kentuckiana College Access Center (KCAC), located on the 7th Floor of the Jefferson Educational Building (JEC), provides a tremendous service to our students and we consider them a valuable resource and partner, they are not the Jefferson Community and Technical College (JCTC) FINANCIAL AID OFFICE.  
  • After the initial step of FAFSA completion,  they have no capability to act on your behalf or move your financial aid paperwork forward to completion for aid disbursement.
  • Please ENSURE that you have submitted any necessary or requested financial aid paperwork to the proper location.
  • The JCTC FINANCIAL AID OFFICE is located on the 4th Floor of the Jefferson Educational Building (JEC).

Changes in Federal Satisfactory Academic Progress (SAP) Requirements: an important message for students and parents

  • Revised Federal Regulations mandate KCTCS modify its Satisfactory Academic Policy to hold students to a higher level of accountability.
  • At the end of this Academic term (Fall 2011) all students will be reevaluated to determine if they meet the new Federal requirements for Title IV Financial Aid that went into effect July 1, 2011.
  • The delay in evaluation will give students who have not met the SAP standards in the past, an opportunity to improve their academic standing
  • Refer to your home campuses financial aid information page for specific Satisfactory Academic Progress (SAP) information.
  • The How-To-Apply Video will help you understand the steps of applying for financial aid. Applying for financial aid is free. 
    • If you have any questions about this video please contact the Financial Aid staff at JCTC.
  • Also review information regarding Student EligibilityAid Disbursement and the SAP Appeal Process.
  • KCTCS Student Aid Consumer Information

CONTACT INFORMATION:

CONSUMER INFORMATION

COLLEGE PREPARATION CHECKLIST