Annual Security Report information

ANNUAL SECURITY REPORT INFORMATION

Jefferson Community and Technical College Campuses:

  • Downtown
  • Southwest
  • Technical
  • Shelby County
  • Bullitt
  • Carrollton

Chief Clayton Patton

On behalf of Jefferson Community and Technical College’s (JEFFERSON) Safety Department, welcome to the 2017-2018 academic year. The JEFFERSON Safety department is supported by an active and engaged campus community and dedicated local agency partners – we are all stakeholders in keeping our campus safe. All campus buildings are equipped with alarm systems. The Safety department operates during scheduled class times Mondays through Fridays, and limited times on Saturdays. Our department supports local law enforcement in criminal investigations, provides emergency preparedness and response trainings and services, crime prevention and educational programs, support for special events, and a range of community services. Public safety is a shared responsibility. We can all contribute to a safe campus by taking responsibility for our own safety and looking out for one another. We strive to proactively partner with our campus community to create an environment that supports the academic success of our students and ensures that all can achieve and excel. Together, we make JEFFERSON a great place to work, live and learn. “Go You!” If there is anything we can do to make the campus safer or to be of assistance, please don’t hesitate to contact us. You may also visit the JEFFERSON Safety Department to learn more about campus safety, services and resources. Have a safe and productive year!

College Message

We urge members of the college community to use this report as a guide for safe practices on and off campus. The JEFFERSON Safety Department sends an e-mail to every enrolled student and current employee on an annual basis to notify that the report is available for review. The e-mail includes a brief summary of the contents of this report and the web address for the Campus Safety website where the Annual Security Report can be found.

  • The Annual Security Report can be found online
  • You may request to have a hard copy by calling: 502.213.2544.
  • A copy of the report can also be obtained from the Campus Safety Department at : 649 South 1st Street, Suite 100 - Louisville, KY 40203.

Jefferson Community and Technical College

JEFFERSON is one of sixteen community colleges in the state of Kentucky, as part of the Kentucky Community and Technical College System (KCTCS). Our colleges are as diverse as the communities in which they are located, so you'll not only receive a world-class education at a price you can afford, but you also will be in an exciting environment that will prepare you to be successful in whatever you choose to do.

Choosing a postsecondary institution is a major decision for students and their families. Along with academic, financial and geographic considerations, the issue of campus safety is a vital concern. In 1990, Congress enacted the Crime Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542), which amended the Higher Education Act of 1965 (HEA). This act required all postsecondary institutions participating in HEA’s Title IV student financial assistance programs to disclose campus crime statistics and security information. The act was amended in 1992, 1998, 2000, 2008, and 2013. The 1998 amendments renamed the law the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in memory of Jeanne Clery. It is generally referred to as the Clery Act.

Beginning on July 1, 2013, the Clery Act requires colleges and universities to track and report statistics for domestic violence, dating violence, sexual assault, and stalking. It also requires that colleges provide sexual assault and prevention training to all students and employees on an annual basis.

Preparing the Annual Security Report

Jefferson Community and Technical College is responsible for the preparation of the Annual Security Report in cooperation with Legal Affairs, Campus Safety Authorities, and local police agencies. The statistics include alleged and attempted crimes. All crimes reported in “good faith” and occurring on-campus, on public property surrounding our campuses, or in off campus college-owned buildings or property is recorded for inclusion in the annual crime statistics. This report provides statistics for the previous three academic years. The statistics are requested annually from local law enforcement agencies, and submitted to the Departmental Administrative Assistant for collection and analysis. For statistical purposes, crime statistics reported to any of these sources are recorded in the calendar year the crime was reported.

The report includes statistics submitted by Legal Affairs, Student Affairs, Human Resources, Campus Safety Authorities, and local law enforcement agencies. These reports are reviewed and if reportable under the Clery Act, are included in the annual statistics. Police arrest statistics and campus disciplinary referral data for weapons violations, drug violations and liquor law violations are analyzed by Campus Safety to avoid duplicated reporting. JEFFERSON does not have any student organizations at Off-Campus locations, therefore incidents related to off-campus activities of student organizations are not reported.

All of these statistics are gathered, compiled and reported to the campus community via the Annual Security Report which is published each year. Campus Safety submits the annual crime statistics published in this report to the Department of Education (ED) each year. The statistical information gathered by the Department of Education is available to the public through the ED web site.

By October 1 of each year, all enrolled students and employees receive an email notification regarding a summary of the content and the availability of the report via the college website, as well as how to request a printed copy of the report. Prospective students and employees receive information regarding the report from the JEFFERSON Campus Safety Department.

CAMPUS SAFETY AUTHORITIES AND JURISDICTION

Campus Safety Authorities are defined as individuals having significant responsibility for student activities, including administrators and student services personnel such as, Deans, Directors, Legal Affairs, athletic team coaches, and faculty and/or student advisors. Although crimes should be reported to campus safety or the Title IX Coordinator (sexual violence only), if these individuals receive a report of a crime listed under the Clery Act they are obligated to report it to campus security for purposes of disclosure in the annual crime statistics.

JEFFERSON Campus Safety is comprised of internal Safety Officers (non-sworn). JEFFERSON does not have a campus police department. No campus personnel including security, have law enforcement authority. If physical measures are needed to ensure the safety and security of persons on campus, state or local police agencies shall be contacted. Contract peace officers may be used for special details and/or by vendors located on campus.

While there are no MOUs with local or state enforcement agencies, JEFFERSON maintains a strong working relationship with state and local police through training, meetings and communication with local and state police agencies in the investigation of criminal offenses.

OFF-CAMPUS STUDENT ORGANIZATIONS

  • JEFFERSON does not have any recognized student organizations at off-campus locations.

STUDENT HOUSING

  • JEFFERSON does not operate student housing facilities.

REPORTING PROCEDURES

Procedures for Campus Crime Reporting

Students, staff, faculty and guests are strongly encouraged to accurately and promptly report all criminal actions or other emergencies occurring on campus to Campus Safety Department or local police agencies, if necessary.

Crimes should be reported to Campus Safety Department for purposes of assessing the crime, for distributing potential timely warning notices, and for disclosure in the annual crime statistics. Crime reporting is critical as it may prevent future crimes, protects the community, and increases the likelihood of apprehension and adjudication of perpetrators.

Although Campus Safety Department strives to maintain a safe and open environment for victims to report crimes, individuals may not feel comfortable contacting the police. In these instances, reporting to other campus security authorities are available. As an example, sex offenses may be reported to the college Title IX Coordinator.

To report crimes and all other emergencies:

Name Title Location phone number
Clayton Patton Director Of Campus Safety All JEFFERSON Campuses 502.213.2544
Dr. Laura Smith

VP of Student Affairs AND Title IX Coordinator

All JEFFERSON Campuses 502.213.2136
Maia Langley Shelby County - Campus Coordinator Shelby Campus, Room 118 502.213.2144
Jessica Duff Southwest - Campus Coordinator Southwest Campus, Room 164 502.213.7907
Kim Boggs Bullitt County - Campus Coordinator Bullitt County Campus, Room 202 502.213.7911
Heather Yocum Carrollton - Campus Coordinator Carrollton Campus, Room 101 502.213.5200
Dr. Telly Sellars Dean of Technical Education Technical Campus, Building B, Room 102 502.213.4294
  • Cell Phone Use: Emergency 9-1-1 calls made on campus from an IP phone are routed to local law enforcement.
  • We recommend programming the primary campus reporting number 502.213.7777 into your cell phone to reduce emergency response time and provide quick dialing in any emergency.
Procedures for survivor/victim or witness to report voluntarily and/or confidentially

If you wish to report a sexual assault, domestic violence, dating violence, or stalking incident on a completely confidential basis, you may report the crime to:

Title Name  Phone number 
 Title IX Coordinator   Dr. Laura Smith   502.213.2136

If a crime survivor/victim or witness chooses not to file a police report or to pursue action against the perpetrator within the college process, they may still consider making a confidential report. In certain circumstances, the victim may request that the Title IX Coordinator, Laura Smith or a designee file a report of the details of the incident without revealing the victim’s identity. The purpose of a confidential report is to comply with the wishes of the victim/survivor to keep the matter and/or their identity confidential, while allowing Title IX Coordinator, Laura Smith and/or other officials to take action to protect the future safety of the crime survivor/victim and others. With this information, Title IX Coordinator, Laura Smith can potentially determine a pattern of crime and alert the campus community to potential threat or danger. Reports filed in this manner are counted and disclosed in the annual crime statistics. Title IX Coordinator, Laura Smith will review confidentiality options with the reporting party prior to taking the report.

Professional or pastoral counselors

JEFFERSON does not have professional nor pastoral counselors available on campus. Students are provided referral information through the JEFFERSON Counseling office. Referral counselors work closely with Louisville Metro Office for Women and the Center for Women and Families to assist any campus Community member in need.

The JEFFERSON suggests the following off-campus resources for counseling:

  • Crisis and Information Center
    • Phone: 502.589.4313
  • Center for Women & Families Crisis Hotline
    • Phone: 502.581.7222
  • Help Ministries
    • Phone:  502.637.644

TIMELY WARNING

In some cases, JEFFERSON will make timely warning reports to members of the campus community regarding criminal activity. The criminal activity must be serious in nature and likely to pose an ongoing or continued threat to the safety of students, staff, faculty and guests. The decision to make a timely warning report will be made by the Public Relations Director or her designee. Notification is generally made through a campus-wide email bulletin to all members of the campus community. Flyers are also placed in the common areas of the buildings used by the campus community. Timely warning information may be posted on the JEFFERSON website and/or digital banners.

It is the consistent practice of the JEFFERSON community to notify the Public Relations Director and/or designee, who then confers as necessary with appropriate KCTCS System Office administrators, Public Relations, Legal counsel and neighboring law enforcement agencies after a violent crime or Clery Act crime is reported. This is done to determine if the circumstances and facts represent a serious or ongoing threat to members of the community.

The Public Relations Director or her designee will prepare and arrange to disseminate a timely warning as soon as pertinent information and resources are available. The Public Relations Director is primarily responsible for issuing timely warnings; warnings may be developed in partnership with appropriate campus departments, KCTCS Office of General Counsel, and KCTCS Security and Crisis Management. The crime bulletin is reviewed and approved for release by Campus Security, Marketing and Communications, KCTCS Office of General Counsel or some combination. This collaboration is some times necessary bulletin for crimes of a more serious or immediate nature in order to prepare consistent information for release on the website and/or digital signage to the campus community.

CAMPUS SECURITY AND ACCESS

Access and Security of campus facilities

JEFFERSON is an open campus. Operating hours during Fall/Spring semesters are:

  • 7:00am to 10:00pm Monday-Thursday
  • 7:00am to 6:00pm on Friday
  • Saturday hours vary by semester course offerings and events.
  • Summer sessions hours are dependent on course offerings.

Campus Safety monitors/responds to campus alarms 24 hours, 7 days a week. All students working after-hours must be supervised. Anyone working after normal operating hours or on weekends in alarmed facilities should notify Campus Security at 502.213.7777.

  • Downtown Campus Safety
    • General Phone number:  502.213.7777
    • Office:  502.213.5000 Office
    • Mobile: 502.418.9051
  • Technical Campus Safety
    • General Phone number: 502.213.7777
    • Office:  502.213.4222
    • Mobile:  502.418.9183
  • Southwest Campus Safety
    • General Phone number: 502.213.7777
    • Office:  502.213.7301
    • Mobile: 502.418.9221
  • Bullitt Campus Safety
    • General Phone number: 502.213.7777
    • Mobile: 502.492.5682 
  • Carroll County Campus Safety
    • General Phone number: 502.213.7777
    • Mobile: 502.686.0084
  • Shelby County Campus Safety
    • General Phone number:  502.213.7777
    • Mobile:  502.321.7285

JEFFERSON maintains a Campus Safety department comprised of internal campus safety of security and safety concerns, keeping vegetation controlled around lighting fixtures and along campus walkways and roadways on a regular schedule. Strategies and concepts of crime prevention through environmental design are considered in the design and construction of new facilities.

Campus Safety regularly patrols the campus and reports malfunctioning lights and other unsafe physical conditions to M&O for correction. We encourage community members to promptly report any security concern, including concerns about locking mechanisms, lighting, or landscaping to Campus Safety.

EDUCATIONAL PROGRAMMING:

Security Awareness and Crime Prevention

Information Sharing

JEFFERSON security awareness and crime prevention programs have an overall goal of creating and maintaining a safe environment to support the academic mission of the college and ensure the well-being of campus community members.

The goal of sharing this information is to inform students and employees about security procedures, the practices to promote safety and eliminate or minimize criminal opportunities, and to encourage students/ employees to take responsibility for personal and community safety.

Programs and Prevention
  • Annual release of Campus Crime Statistics
  • New Student Orientations to discuss staying safe on campus and specific campus safety procedures and practices.
  • New Employee Orientations to discuss staying safe on campus and specific campus safety procedures and practices.
  • Automatic Safety Notification Alert Process (SNAP) enrollment for all employees and students
  • Emails are sent to all employees and students at the start of each semester notifying them of Campus Safety professional development sessions for Active Shooter, Tornado, Earthquake, Shelter in Place,
  • Incident Command System, Automated External Defibrillator (AED), First Aid, Cardiopulmonary Resuscitation (CPR) and Blood Borne Pathogens training is provided to employees and/or students.
  • Fire Drills are conducted each semester for all campuses
  • Campus specific maps, building specific floor plans and instructions for Tornado, Fire and Shelter in Place and Active Shooter actions are posted on each floor and classroom across all campuses.
  • New Student Orientations to discuss staying safe on campus and specific campus safety procedures and practices.
  • New Employee Orientations to discuss staying safe on campus and specific campus safety procedures and practices.
  • Emails are sent to all employees and students at the start of each semester notifying them of Campus Safety services and how to remain safe while on our campuses and reporting crime or suspicious activities. 

JEFFERSON participate in the LawRoom “Online Sexual Assault Awareness and Prevention Training” course.

All members of the campus community are informed and encouraged to use, the safety escort service while on campus.

POLICY: Drug and Alcohol Use

KCTCS Drug and Alcohol Policy KCTCS is committed to providing a healthy and safe environment for its students, faculty, and staff. KCTCS has defined conduct in relation to the unlawful possession, use, dispensation, distribution, or manufacture of alcohol or illicit drugs. Conduct which is in violation of this definition poses unacceptable risks and disregard for the health, safety, and welfare of members of the KCTCS community and shall result in disciplinary action up to and including suspension or termination.

As a recipient of federal grants and contracts, KCTCS gives this notice to students, faculty, and staff that it is in compliance with, and shall continue to be in compliance with the Drug-Free Workplace Act of 1988 and the DrugFree Schools and Communities Act Amendment of 1989. Students, faculty and staff are herein notified of the standards of conduct which shall be applicable while on KCTCS property, on KCTCS business, and/or at KCTCS sponsored activities.

Sanctions

Under KCTCS policies and procedures, students who violate this standard of conduct are subject to disciplinary action from a minimum of a warning to a maximum of suspension from KCTCS.

Faculty and staff are subject to disciplinary action from a minimum of a warning to a maximum of termination from KCTCS employment.

Under state and federal drug laws, the gravity of the sanction depends on the classification of the controlled substance, the particular activity involved (possession or trafficking which includes manufacture, sale, and possession with intent to sell), and whether or not multiple convictions are involved.

Under Kentucky law, the most severe penalty for a drug law violation involves trafficking. On a first offense conviction, one may receive a fine of up to $10,000.00 and/or a sentence of up to ten years in the penitentiary; for subsequent offenses, the penalties may be doubled.

Under federal law, for simple possession of a controlled substance, one may be imprisoned for up to one (1) year and/or fined up to $1,000.00. For subsequent offenses, one may be imprisoned for up to three (3) years and/or fined up to $5,000.00. Under federal law, one may be fined up to $8,000,000.00 and/or may be sentenced from not less than 10 years up to life in prison for drug trafficking. For violations of other federal drug laws, one may receive life in prison or the death penalty.

Under both state and federal laws, one may suffer the loss of whatever property (house, farm) or possessions (vehicle) which one may have used in the drug trade.

Sanctions for violation of state alcohol laws vary from a fine of $10.00 to $2,000.00, a sentence of forty-eight (48) hours to twelve (12) months in jail, and/or suspension of ones operator's license.

Drug and Alcohol abuse programs:

  • Students are encouraged to contact the JEFFERSON Counseling Services.
  • To contact one of the counselors or office staff on the Downtown campus, please call 502.213.2176.
  • For the Carrollton Campus, please call 1.800.853.3887.
  • For all other campuses, please call 502.213.4000 for information and appropriate referrals.

Other counseling, treatment, and rehabilitation services are available in the Louisville area.

  • Off campus Louisville Addiction Counseling: 
    • Phone:  800.521.7128
  • Alcohol and Drug Addiction Help: 
    • Phone:  502.491.3799

POLICY: Sexual Misconduct

Sexual Misconduct Policy Statements

The Kentucky Community and Technical College System is committed to creating and maintaining a community where all persons who participate in college programs and activities can work and learn together in an atmosphere free of sexual misconduct. Therefore, KCTCS will not tolerate sexual misconduct as defined in this procedure. Such acts are prohibited by KCTCS policy and procdure, as well as state and federal law. Persons whom KCTCS determines more likely than not have violated this procedure are subject to penalties up to and including expulsion or separation from KCTCS, regardless of whether they are also facing related criminal or civil charges before a government agency or court of law.

The KCTCS Sexual Misconduct Procedure applies to KCTCS students, faculty, and staff, as well as third parties who interact with the KCTCS community, and all KCTCS -sponsored programs, events, and activities, regardless of where the alleged sexual misconduct occurs. KCTCS will respond promptly and effectively to reports of sexual misconduct, and will take appropriate action to prevent, to correct and, when appropriate, to discipline behavior that violates this procedure on sexual misconduct. KCTCS also will take steps in the event of sexual misconduct to remedy its discriminatory effects on the complainant and others, if appropriate. Provisions for the investigation and resolution of allegations covered in the procedure and its appendices.

The KCTCS President (or his designee) is responsible for ensuring this procedure is implemented at the KCTCS System Office and delegates to each College President/ CEO (or their designees) the responsibility to ensure this procedure is implemented consistently at the college.

The KCTCS Sexual Misconduct Procedure governs KCTCS’ prohibition of sexual misconduct, dating violence, domestic violence, sexual assault, and stalking. These policies and procedures address the legal definition of those terms, the definition of consent, safe and positive options for bystander intervention, information on risk reduction, and policies and procedures should an incident of sexual misconduct occur.

Through enforcement of policy and by education of students, employees and volunteers, KCTCS seeks to prevent, correct, and discipline behavior that violates our current and new policies. To ensure a harassment free workplace, KCTCS mandates the following:

  • All employees complete applicable components of the mandatory KCTCS Harassment-Free Workplace Training program when initially hired and annually thereafter; additionally, volunteers must complete the training program when they begin their service.
  • All employees, students, volunteers, customers, vendors, visitors, and other individuals shall engage in proper behavior and interactions.
  • All supervisors, managers, and administrators shall take appropriate steps to report alleged incidents of harassment.

Upon receiving a complaint or becoming aware of suspect behavior, KCTCS officials shall take appropriate follow-up action for any alleged incidents of harassment. All students, employees and volunteers, particularly supervisors, have a responsibility for keeping our environment free of harassment. Any student, employee or volunteer who becomes aware of an incident of alleged harassment, whether by witnessing the incident or being told of it, shall report it to an immediate supervisor, the Title IX Coordinator, human resources staff, or the designated management representative with whom they feel comfortable.

When supervisors or managers become aware of alleged harassment, it is KCTCS policy that they immediately notify the college Title IX Coordinator, the college Human Resources Office, the KCTCS Human Resources Office, or KCTCS Office of Legal Services in order for the claim to be fully investigated.

Description of Primary and Ongoing Sexual Assault Awareness and Prevention Training:

In order to raise awareness around the issues of domestic violence, dating violence, stalking, and sexual assault KCTCS offers online training to all students through Campus Clarity, and to employees through LawRoom. KCTCS colleges employed the messaging framework of the national It’s On Us campaign to raise awareness of the program availability and increase participation rates. All KCTCS colleges provide the training in both the Fall and Spring semesters. Both online training platforms provide the following information to students and employees:

Definitions :
  • Dating Violence (KRS 158.070):
    • A pattern of behavior in which a person uses or threatens to use physical, mental, or emotional abuse to control another person who is in a dating relationship with the person, where one (1) or both persons are thirteen (13) to nineteen (19) years of age; of
    • Behavior by which a person uses or threatens to use sexual violence against another person who is in a dating relationship with the person, where one (1) or both persons are thirteen (13) to nineteen (19) years of age.
  • Domestic Violence (KRS 403.715):
    • "Domestic violence and abuse" means physical injury, serious physical injury, sexual abuse, assault, or the infliction of fear of imminent physical injury, serious physical injury, sexual abuse, or assault between family members or members of an unmarried couple.
  • Stalking (KRS 508.130):
    • To "stalk" means to engage in an intentional course of conduct:
      • (a) Directed at a specific person or persons;
      • (b) Which seriously alarms, annoys, intimidates, or harasses the person or persons; and
      • (c) Which serves no legitimate purpose.
    • The course of conduct shall be that which would cause a reasonable person to suffer substantial mental distress
  • Sexual Assault (KRS 510.110):
    • He or she subjects another person to sexual contact by forcible compulsion; or
    • He or she subjects another person to sexual contact who is incapable of consent because he or she:
    • Is physically helpless;
    • Is less than twelve (12) years old; or
    • Is mentally incapacitated; or
    • Being twenty-one (21) years old or more, he or she: Subjects another person who is less than sixteen (16) years old to sexual contact;
    • Engages in masturbation in the presence of another person who is less than sixteen (16) years old and knows or has reason to know the other person is present; or
    • Engages in masturbation while using the Internet, telephone, or other electronic communication device while communicating with a minor who the person knows is less than sixteen (16) years old, and the minor can see or hear the person masturbate; or
  • Lack of Consent (KRS 510.020):
    • Lack of consent results from:
      • (a) Forcible compulsion;
      • (b) Incapacity to consent; or
      • (c) If the offense charged is sexual abuse, any circumstances in addition to forcible compulsion or incapacity to consent in which the victim does not expressly or impliedly acquiesce in the actor's conduct.
    • A person is deemed incapable of consent when he or she is:
      • (a) Less than sixteen (16) years old;
      • (b) An individual with an intellectual disability or an individual that suffers from a mental illness;
      • (c) Mentally incapacitated;
      • (d) Physically helpless; or
      • (e) Under the care or custody of a state or local agency pursuant to court order and the actor is employed by or working on behalf of the state or local agency.
Safe and Positive Options for Bystander Intervention:

Information on safe and positive options for bystander intervention was presented through the lens of social norms and dispelled the myth that most students wouldn’t act if they saw a situation that was potential leading up to a sexual misconduct assault. Options for bystander intervention included direct intervention, distraction, and delegation.

Information on Risk Reduction:

CampusClarity’s platform delivers risk reduction information without using language victim-shaming language. It encourages students to look out for one another and stand up and speak out when they see an abusive situation occurring. The program also provides a variety of tips to keep students mindful of their surroundings when at social events.

Reporting Procedures for Sexual Misconduct:  Importance of preserving evidence

It is important that a victim of sexual assault not bathe, douche, smoke, change clothing or clean the bed/linen/ area where they were assaulted if the offense occurred within the past 120 hours so that evidence may be preserved. This evidence may also assist in proving that the alleged criminal offense occurred/or is occurring or may be helpful in obtaining a protection order. In circumstances of sexual assault, if victims do not opt for forensic evidence collection, health care providers can still treat injuries and take steps to address concerns of pregnancy and/or sexually transmitted disease. Victims of sexual assault, domestic violence, stalking, and dating violence are encouraged to also preserve evidence by saving text messages, instant messages, social networking pages, other communications, and keeping pictures, logs or other copies of documents, if they have any, that would be useful to college hearing boards/investigators or police.

How and to whom

KCTCS strongly encourages all individuals to report incidents of harassment, sexual assault, domestic violence, dating violence, and stalking to their college’s Title IX Coordinator and/or local police. Reports can be made to the Title IX Coordinator by phone, email, or in person. Reports can also be made anonymously through Ethics Point.

When an individual files a report of sexual misconduct to a Title IX Coordinator the complainant and respondent will be provided a written explanation outlining the following:

  • Existing counseling, health, mental health, victim advocacy, legal assistance, financial aid, and other services available both within the institution and in the community,
  • Notification to victims about options for, available assistance in, and how to request chances in academic, transportation, working situations or protective measures. These accommodations are available to complainants even if they choose not to purse disciplinary actions.
  • An explanation of the procedures in the disciplinary action process,
  • An explanation of the student or employee’s rights and options.
Options about the involvement of law enforcement

All individuals who make a report of sexual misconduct to their college’s Title IX Coordinator holds the right to decide whether to file a report with local law enforcement. They may choose to notify local police independently, request assistance from the college to file a police report, or decline to notify such authorities. While KCTCS ultimately respects the rights of the complainant’s decision to involve local police authorities there may be some circumstances that pose an ongoing threat to the health and safety of the campus community that may warrant a police investigation. In these rare cases, a complainant still maintains the right to decide whether or not to cooperate with those authorities.

Rights of Victim’s – Institutional Responsibilities for EPOs

It is the responsibility of students, faculty and staff with emergency protective orders to bring this to the attention of college administrators. When this occurs, the college will attempt to assist in maintaining this protective order by calling local authorities should an individual violate this order. If an individual is violating an emergency protective order on a KCTCS campus, we encourage the EPO holder to notify police and/or campus security immediately.

Confidentiality

KCTCS seeks to respect requests for confidentiality in its response to incidents of discrimination, harassment, and retaliation. However, it may be necessary to reveal certain personally identifying information to investigate and address complaints effectively. In such cases, the college takes steps to ensure that information is only shared as necessary, on a need-to-know basis, to resolve the underlying allegations.

College employees, including faculty, administrators, staff, and student employees, must report to the Title IX Coordinator any incidents of possible sexual harassment, sex discrimination, or retaliation on campus of which they are aware.

Disciplinary Proceedings

In every report of sexual misconduct, KCTCS will make a prompt assessment of whether the report concerns conduct covered by KCTCS’s sexual misconduct procedure. KCTCS will also assess any risk of harm to individuals or to the campus community and will take steps necessary to address those risks. These steps may include interim protective measures to provide for the safety of the individual and the campus community.

Initial Assessment

The initial steps for resolution of a complaint are the same whether the Respondent is a student, employee, or guest. Employee and guest Respondents will be processed in accordance with KCTCS employment policies and procedures. Student Respondents will be processed in accordance with the KCTCS Student Code of Conduct and student policies and the Hearing Procedures for Student Respondents.

In every report of sexual harassment or misconduct, KCTCS will make an immediate assessment of any risk of harm to individuals or to the campus community and will take steps necessary to address those risks. These steps may include interim protective measures to provide for the safety of the individual and the campus community.

After consideration of these factors, KCTCS may choose to pursue an informal resolution, which may include a remedies-based approach (reserved for less egregious violations). If the violation warrants, the SO Title IX Committee will refer the matter for investigation. The initial assessment may take one to three business days.

Investigation

When the Initial Title IX Assessment concludes that an investigation is required, the college Title IX Coordinator and the SO Title IX Committee will designate an investigator(s) from System Office with specific training and experience investigating allegations of sexual harassment and sexual misconduct. KCTCS may use a team of multiple investigators, which may include the College Human Resources Director or other System Office investigators.

The investigation will be a fair and reliable fact gathering process. The investigation will be conducted thoroughly, impartially, and fairly. The investigation will be respectful of individual privacy concerns, but must be performed in a manner that will ensure KCTCS’s compliance with all state and federal laws, including provision of due process to the Respondent. It is the complainant’s choice as to whether he/she participates in an investigation; however, KCTCS may proceed with an investigation without the complainant’s participation.

KCTCS will seek to complete the investigation within 20 (twenty) business days of receiving the complaint. This time frame may be extended depending on the circumstances of each case. At the conclusion of the investigation, the investigators will forward the report to the System Office Title IX Committee for review and evaluation.

Formal Resolution

When an investigation demonstrates that sufficient evidence exists that a violation of policy and procedure has occurred, Respondents will be subject to disciplinary action based on their relationship to KCTCS.

  • For a student Respondent, disciplinary action may be taken by the student’s home college following a finding of responsibility by the Responsibility Assessment Committee. (See Appendix B)
  • For an employee Respondent, disciplinary action may be taken by the supervisor in accordance with employment policies and procedures.
  • For a guest Respondent, KCTCS will take the necessary action to ensure the policy violation does not recur and, if appropriate, involve local law enforcement.
Informal Resolution

Informal resolution is a remedies-based, non-judicial approach designed to eliminate a hostile environment without taking disciplinary action against a Respondent. Where the Title IX assessment concludes that informal resolution may be appropriate, KCTCS will take immediate action to protect the rights of the Complainant and remediate and correct the policy violations leading to the complaint.

Timeframe

KCTCS seeks to resolve all reports within 60 days of the initial report. All time frames expressed in this policy are meant to be guidelines rather than rigid requirements. Extenuating circumstances may arise that require the extension of time frames, including extension beyond 60 days. Extenuating circumstances may include the complexity and scope of the allegations, the number of witnesses involved, the availability of the parties or witnesses, the effect of a concurrent criminal investigation, any intervening school break or vacation, or other unforeseen circumstances.

Prompt, Fair, and Impartial Process

KCTCS seeks to resolve all cases of sexual misconduct in a manner that is prompt, fair, and impartial by ensuring the following rights and options are reserved for both the complainant and the respondent:

  • The complainant and respondent will be provided the same opportunities to have others present during any institutional disciplinary proceeding, including the opportunity to be accompanied to any related meeting or proceeding by the advisor of their choice. While this choice is available, KCTCS will not allow the advisor to address the investigators or the hearing board at any point during this process. The advisor is only available for emotional support and guidance.
  • Both parties will receive simultaneous notification of the result of the disciplinary proceedings, procedures to appeal the results of a disciplinary proceeding, any chance to that result, and when the result becomes final.
  • The investigations and disciplinary proceedings will be conducted by officials who receive annual training on the issues related to domestic violence, dating violence, sexual assault and stalking.
Sanctions for Policy Violation for Students:

Students found responsible for policy violations can result in the following sanctions:

  1. Reprimand:
    • Official written or oral statement to the student that he or she is guilty of violating a college regulation.
    • A reprimand warns that any further such actions may result in a more severe sanction.
  2. Restitution:
    • Compensation to the college for damages to college property.
  3. Social Probation:
    • Status given to less serious policy violations, and in some cases, a restriction of privileges for a specified time.
  4. College/Community Service:
    • Service to the college or community of up to 16 hours be served within a specified time frame.
  5. Educational Sanction:
    • An educational sanction requiring attendance or participation in a pre-arranged class, program, or activity designed to prevent or deal with high-risk behavior.
  6. Counseling:
    • Student may be referred to counseling evaluation on appointment by Counseling Services.
  7. Eviction:
    • Forced removal from a classroom or other college property.
  8. College Probation:
    • Status that carries a severe warning that any further violation of college regulations that may result in the student going before the College Appeals Board for consideration of suspension or expulsion.
    • This may include restrictions of privileges for a specified period of time.
  9. Suspension:
    • Forced withdrawal from the college for a specified period of time or until stated conditions have been met as determined by the College Appeals Board.
    • College will place the Student Dean Hold service indicator for no future enrollments at the Home College or other KCTCS college during the specified period of time or until stated conditions had been met.
  10. Immediate Suspension:
    • A student may be suspended immediately when:
      1. In the judgment of the chief executive officer (upon consultation with the chief student affair’s officer), the presence of the student poses a serious threat to persons and/or property provided informal opportunity is first given to the student, except in the case of exigent circumstances, to discuss the matter and possible resolution.
      2. The student refuses to cease disruptive behavior or conduct in violation of this policy after direct orders from the chief executive officer (upon consultation with the chief student affair’s officer).
      3. When such suspension is involved, the student must leave the campus immediately. Students refusing to do so will be removed by law enforcement authorities and charged with trespassing. When a student is placed on immediate suspension, a disciplinary hearing will be held at the earliest reasonable time (see Student Code of Conduct Section 3.6.).
  11. Expulsion:
    • Permanent, forced withdrawal from the college as determined by the College Appeals Board.
Accommodations/Protections:

Students and employees who file claims of harassment have a variety of accommodations and/or protective remedies available to them.

One or more of the following may apply to the situation:

  • referral to counseling services and other resources
  • rescheduling of exams or assignments (in conjunction with appropriate faculty)
  • no-contact letter
  • temporary class schedule reassignment
  • provision of an escort on campus property
  • temporary work reassignment

One or more of the following protective remedies may be enacted for the respondent:

  • administrative leave during the investigation and resolution
  • immediate temporary suspension from the college during the investigation and hearing process
  • interim volunteer duty reassignment
  • suspension of volunteer duty during the investigation; report of the matter to local law enforcement in the jurisdiction in which the college is located
  • ban from college location(s)
  • limited access to college facilities or organizations pending resolution of the report
  • report of the matter to local law enforcement in the jurisdiction in which the college is located

KCTCS further reserves the right to apply any other remedy that can be tailored to the involved individuals to achieve the goals of this policy.

Complainants and respondents will be provided a copy of the KCTCS policy and procedure containing available resources and detailing the applicable resources, rights, and responsibilities involved in the complaint, investigation and adjudication process.

SEX OFFENDER REGISTRY

In compliance with the Federal Campus Sex Crimes Prevention Act of 2000, KCTCS, through the Kentucky State Police, makes information available to the campus community concerning registered sex offenders who may be employees or students at your college.

The Kentucky State Police provides sex crime offender registration information to the public through the Sex Offender Registry website. Search the Kentucky State Police Sex Offender Registry Website.

According to the Kentucky State Police, this website is for public safety and awareness. Pursuant to KRS 525.070 and 525.080, use of information from this website to harass a sex offender is a criminal offense punishable by up to 90 days in the county jail. More severe penalties apply for more severe crimes committed against a sex offender.

PROCEDURES FOR EMERGENCY RESPONSE AND EVACUATION

Security and Crisis Management

KCTCS Security and Crisis Management assists JEFFERSON Campus Security departments with developing, maintaining, and implementing emergency operations plans, developing and conducting exercises, hazard and risk education, and building partnerships with external response agencies. The System Office Crisis Management Team staffs the System Office Emergency Operations Center (EOC) and may be activated to provide resource and support services to JEFFERSON EOC, if needed. The System Office Crisis Management Team is equipped to provide the following services to JEFFERSON when requested:

  • Public and media relations support
  • Facilities support
  • Temporary alteration of administrative and business policies and procedures
  • Procurement of resource and support services
  • After-action incident evaluation

Not all incidents will require an activation of your EOC. For smaller, routine campus incidents response operations may be managed virtually by several members of your Crisis Management Team.

Emergency Action Plans detailing evacuation routes are provided in every building and classroom at JEFFERSON.

JEFFERSON regularly works with local law enforcement to ensure any incidents reported in the area, affecting the college, are communicated. For significant and dangerous situations, local first responders are notified first.

Emergency Notification

JEFFERSON uses a Safety Notification Alert Process (SNAP) for communication information quickly. Students are automatically signed up when they enroll at JEFFERSON. Faculty, staff and interested individuals can sign up to receive SNAP messages at https://kctcs.edu/snap.

In the event of an incident that requires the immediate notification to the campus community, a SNAP Alert will be issued, that will provide text, voice, broadcast and email messages to all members of the JEFFERSON community. Face-to-face communication will be used in the event technology fails.

JEFFERSON has a SNAP Team and uses a consultation approach to confirm there is a significant emergency or dangerous situation involving an immediate threat to the health or safety of student or employees occurring on campus. Members of the Crisis Management Team are responsible for confirming an emergency, with the assistance of JEFFERSON administrators, local first responders and/or the national weather service. Upon confirmation, JEFFERSON will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency.

The JEFFERSON Campus Safety Department and/or designated personnel, when possible, will determine the content of the notification, considering the scope of the notification based on the segment of the community at risk (e.g. targeted areas, campus wide, building specific)

The following personnel have the authority to activate an emergency notification in the event of an emergency, immediate threat, hazardous condition, natural disaster or other critical incident:

SNAP Team Members

  • Downtown Campus
    • President - Dr. Ty Handy
    • VP of Administration and CFO - Gary Dryden
    • VP of Academic Affairs - Dr. Diane Calhoun-French
    • Director of Campus Safety - Clayton Patton
    • Dean of Academic Affairs - Dr. Randall Davis
    • Dean of Student Affairs - Dr. Laura Smith
    • Director of Public Relations/Marketing - Ben Jackey
    • Associate Dean of Business Affairs - Pamela Turner
    • Supervisor of Facilities and Operations - Troy Taylor
    • Campus Safety personnel
    • IT personnel
  • Southwest Campus
    • Campus Coordinator - Jessica Duff
    • Campus Safety personnel
    • Chief Information Technology Officer - Thomas Rogers
    • IT personnel Library - Rafe Johnson
    • Maintenance and Operations
    • Extended Campuses - Mark Shoulders
  • Technical Campus
    • Dean of Technical Education/Allied Health/Nursing - Dr. Telly Sellars
    • Campus Safety personnel
    • IT personnel
    • Maintenance and Operations personnel
  • Carroll County Campus
    • Campus Coordinator - Heather Yocum
    • Campus Safety personnel
    • IT personnel Maintenance
    • Operations personnel
  • Shelby County Campus
    • Campus Coordinator - Maia Langley
    • Campus Safety Personnel
    • IT personnel
    • Maintenance and Operations personnel
  • Bullitt County Campus
    • Campus Coordinator - Kim Boggs
    • Campus Safety Personnel
    • IT personnel Education Specialist - Sandra Smallwood

The JEFFERSON SNAP Teams are trained to respond to, and issue, emergency messages for all campuses within Jefferson Community and Technical College.

SNAP is not the only means the College uses to communicate emergency information to the College community. JEFFERSON uses their website, local TV, radio, newspaper, and various social media.
Follow-up information will be provided to the JEFFERSON campus community using some or all of the systems described above. The larger community, parents, neighbors, and other interested parties can access emergency information through the JEFFERSON website or the media.

Training, Drills, and Exercises

JEFFERSON routinely test the operability of the emergency notification systems. Weekly tests are conducted for core SNAP Team members. Monthly Tests are conducted for all SNAP Team members.

Fire Drills are conducted each semester for all JEFFERSON campuses. These unannounced drills test not only the response and training on the college community and local responders, but also all alarms, strobes, and PA Systems located at each facility.

All faculty are encouraged to disseminate information on emergency response and evacuation procedures at the beginning of each semester. Campus specific maps, building specific floor plans and instructions for Tornado, Fire and Shelter in Place and Active Shooter actions are posted on each floor and classroom across all campuses.

The campus conducts weekly drills, exercises and appropriate follow-up training. These activities are designed to improve emergency response on an ongoing basis. After action report briefings and corrective actions plans are developed and conducted for each exercise or activation. Documentation of past exercises which include exercise descriptions, date, time, whether the exercise was announced/unannounced are available for review upon request. Contact the JEFFERSON helpdesk at 502.213.2358 for more information or email to jf-helpdesk@kctcs.edu.

The Information Technologies department and files each SNAP Alert test.. This includes a description of the drill or exercise, date, time of test, and how the test was announced or it was unannounced. For more information, contact the JEFFERSON helpdesk at 502.213.2358.

ANNUAL CRIME STATISTICS

Disclosure and Format of Annual Crime Statistics

JEFFERSON maintains a Daily Crime Log of all crimes reported or investigated to the department for the most recent 60-day period. The information includes the date, time, location, nature of the crime and disposition of the complaint. The log is available in-person Mondays through Fridays from 7am to 3pm at Building-A, Suite #200, 800 W. Jefferson Street, Louisville, KY 40203. The log is also posted to the JEFFERSON website 

In the event that there is an issue with the electronic log at JEFFERSON, KCTCS has a centralized site where information can be obtained.

The Michael Minger Act is a Kentucky state law that requires public colleges and universities as well as private institutions licensed by the Kentucky Council on Postsecondary Education (CPE) to report campus crimes to their employees, students and the public on a timely basis.

The Minger Act requires a public crime log, to be available on-line, recording incidents known to campus police and other campus officials, as well as special reports when there is an ongoing threat to the safety of students and employees. Schools must also report their crime statistics annually to the CPE which has responsibility for developing formats for reporting crime statistics and for ensuring that annual reports are received from the institutions. JEFFERSON Michael Minger Act Reports for 2017 based on activity reported for calendar year 2016.

Crime Statistics

The Clery Act requires each institution to disclose crime statistics that occur on three types of property: On Campus, Non-Campus, and Public Property areas. The statistics must be gathered from campus security, local law enforcement, and campus security authorities.