Vehicle Reservation and Use Policy | JCTC

Vehicle Reservation and Use Policy

Jefferson Community & Technical College (Jefferson) has passenger vehicles which can be used for official college related activities.

All uses must be pre-approved and meet KCTCS and Jefferson policy and procedure guidelines.

Those guidelines include the items listed below:

  • Driver Qualifications:
    • Must be a current employee of Jefferson.
    • Must be 21 years old.
    • Students are not permitted to drive any college vehicle unless it is required as part of their coursework.
    • Any violation of policy and procedures may result in refusal to make reservations in the future.
  • Approved Uses:
    • Vehicles must be used to attend Jefferson Community and Technical College or KCTCS events.
    • Drivers/Occupants must follow all policies and procedures established by Jefferson and KCTCS.
    • Vehicles may be used for off-campus instruction that is outside of the county that contains the instructor's workstation.
    • Workstation is established by KCTCS as the campus which employee s work is normally performed.
    • Drivers are encouraged to make sure one vehicle is full before another vehicle is reserved to attend the same function.
    • Unless overnight stay is required, vehicle should be returned by the end of the day in which reservation is made to insure the vehicle is available for next day.
    • All out of state travel should be approved by the Director of Facilities Management.
  • Driver Requirements:
    • Must fill out a Driver Certification Form (.DOC 1 page) and provide a photocopy of their current valid driver's license.
    • All forms must be submitted to Jefferson Community and Technical College Business Office for approval.
    • If more than one driver is anticipated during the trip, additional drivers should also submit driver certification form and photocopy of driver s license to Business Office.
  • Reservation, Pick-up, and Return:
    • Reservations should be made by contacting the Campus Business Office.
    • Keys are to be picked up in Campus Business Office.
    • Keys must be returned to Campus Business Office upon return unless after business hours.
    • Arrangements will be made if after normal business hours.
    • Keys must not be given directly to the person who has vehicle reserved next so that Business Office can insure that person has properly filled out all required forms.
    • All trash and contents are the responsibility of the driver to remove upon return.
  • Other:
    • Availability of vehicles is not guaranteed.
    • No guarantee of which vehicle will be available
    • May require picking up vehicle from and returning vehicle to another campus.
    • Seat belts must be worn by all occupants.
    • It is driver's responsibility to make sure all occupants are wearing seat belts.
    • Number of occupants must not exceed manufactures specifications for occupancy.
    • No smoking or tobacco product use while in vehicle.
    • No alcohol use while in vehicle or prior to using vehicle.
    • Self-service gas pumps must be used when fueling.
    • Make sure school s credit card is accepted before making fuel purchase.
    • Priority for vehicles will be given to groups and/or persons traveling out of town.
    • Camper's insurance may be required if travel includes student passengers.
    • Any traffic violation will be the responsibility of the driver, not Jefferson.

Vehicle Reservation Forms can be found on the intranet.