Adjunct account duration:
Adjuncts will have active accounts as long as they are assigned to a class either in the current or a future term. You can add them as a secondary instructor of a class to keep their accounts active. If an adjunct is not assigned to a class after the current semester, their account will remain active for two weeks after the end of the term.
So should an instructor be deactivated, but then attached to a class in PeopleSoft within the 60 days of the end of last term, their mailbox contents will remain. Past the 60, the mailbox will be empty.
Adjunct account creation:
If a new adjunct needs to be setup and they have never worked for KCTCS an EMPL ID will need to be assigned then they will need to be setup in the Instructor/Advisor (I/A) table and finally assigned to a class. If you are responsible for setting up the instructor in the I/A table make sure to date the entry at least a week before the semester starts. The helpdesk can take care of getting the EMPL ID. The accounts cannot be setup without the following information:
E-mail distribution lists for Employee use:
E-mail account duration
As long as you are being paid by KCTCS you will have access to your KCTCS email account. Once you have been terminated by HR your account will be deactivated and your access to your email will be removed.
E-mail policies and guidelines
These are some guidelines for the appropriate use of the campus email distribution lists. Please consult this information before sending an e-mail to ensure that the e-mail system will work efficiently for everyone. Most of these policies can be found on the KCTCS Intranet!
The quota limits are put in place by KCTCS and cannot be increased. If you run out of room in your email account you will need to create a personal folder that you will need to move your email into.
Steps for creating personal email folders:
E-mail setup on mobile device
Step-by-step instructions for configuring your KCTCS email on a mobile device.
The link above may not work in Firefox.
On Android you need to change the Phase 2 authentication method to MSChapV2 the EAP method is PEAP (should be detected by default) depending on your variation of Android the Identity should be your username or KCTCSACC\ and your username.
Technology Solutions is not responsible for configuring your personal devices.
Phishing emails are a fact of life on the Internet. Most of the common ones are asking for your login information because your email quota has been exceeded. These messages are normally coming from outside of KCTCS.
You can always contact the helpdesk if you are not sure.
Turn Clutter on or off
Sign in to Outlook Web App At the top left corner of the page, select the App launcher icon, and then select Mail. On the top right corner of the page, go to Settings, Options, Mail, Automatic processing, Clutter. Choose Separate items identified as Clutter, then Save.
OneDrive for Business
OneDrive for Business is a personal library intended for storing and organizing your work documents. OneDrive for Business lets you work within the KCTCS context. OneDrive is secure and private by default and available from anywhere at anytime!
The largest file that OneDrive will allow is 2 gigabytes (gb).
Directions for turning off email forwarding
Log into your KCTCS email account. If you do not know your pass word you will need to go to the User Account Center first. Once in your email account look for the gear shaped icon on the upper right hand portion of the page. Click on that then select Options at the very bottom
Your voicemail can be accessed in different ways:
Voicemail PIN reset
If on-campus, please go to the web site https://voicemail.kctcs.edu/ciscopca/home.do. Login with your username and current pass word, then select Messaging Assistant, and then look under Passwords.
Microsoft Products at a discounted price
Home use only : Employees can purchase a single copy of Microsoft Office at a discounted price under the Microsoft Home Use Program. Employees and students can get a copy of the current version of Windows at a discounted price.
If you need to purchase additional copies of Microsoft Office or other Microsoft Software you can do so at the Journey Ed Website. The Journey Ed store also offers academic pricing for other software products from companies such as Adobe, Corel, and Avid Technology.
Current Employees can install Office 365
Employees have access to Office 365 similar to students. KCTCS restricted this to employees with PeopleSoft access above employee self-service. They are aiming to give all employees access sometime in the next year. Office 365 allows qualifying employees to download up to 5 copies of Office for installation on non-college computers or devices.
If you having problems activating or logging into Office 365 please try registering at http://office.com/getoffice365. Click on the Find out if you're eligible link for students.
These copies of Office are tied to employment.
Install Office on your PC or Mac:
Install Office on your Apple or Android device:
Update your Personal or home E-mail address
We encourage students and employees to have a personal/home email address listed in PS if possible. It gives the helpdesk an option for contacting an individual if they are having problems with their KCTCS account. Employees can update this information in Peoplesoft
For name changes, Employees will need to contact HR.
A Preferred Name with a different last name must be set in order for PeopleSoft to trigger the username to update.
Update my address, emergency contact information, or tax exemptions
In the event you need to change your address, update your emergency contact information, or change your tax exemptions - you can do this by visiting the Employee Self-Service portal utilizing your KCTCS logon information.
Name change or username is incorrect
If you have a name change or if your email address/username is incorrect this must be corrected in PeopleSoft. You will need to log into HRMS under "Personal Details". You will need to contact HR and have the Primary name changed and have a Preferred name added or updated. Only a last name change will trigger a new username to be generated.
Normally it takes about 24-48 hours (excluding weekends and holidays) for the new username to be generated. For the changes to occur within the email system and to propagate to Blackboard normally takes several days. Once the change has been completed you can contact the helpdesk requesting a change to your email account.
How to access Peoplesoft
Faculty or a Student/Employee needing additional functionality beyond Employee Self-Service. Use this if you are an Employee needing only access to Self-Service. From this link you will be able to view your pay check and leave balances.
Clear your saved passwords in FireFox
Steps for clearing a saved password in Firefox:
Clear your saved password in Web browsers
How to clear cache and temp files
Need assistance with Starfish?
Reset your employee password
There are 2 ways for employees to reset their passwords:
Student workers can use the User Account Center to change their password or, if on campus, they can change their password by logging into a campus computer and pressing CTRL-ALT-DEL.
If a student worker is no longer going to be working for the college, please make sure to separate them. For example, remove them from payroll. This will remove the employee status and allow them to use the normal student tools for activating their accounts. Normally the supervisor would complete the separation form and turn it into
Sound issues on new Dell computers