Faculty Instructional Workload, Released Time, and Overload Policy and Procedures

Jefferson Community and Technical College's teaching workload is 15 credit hours per semester or its equivalent.  The only exception to this is that English faculty teaching ONLY composition classes (ENC 090, ENC 091, ENG 101, ENG 102, ENG 105, and ENG 203) will teach four sections.  In addition, they will schedule 3 hours per week of tutoring in the Writing Center.  Faculty who teach in programs with prescribed contact hour requirements will have an average instructional load of 15-20 contact hours per week.  If their combined average student contact hours are 250 or more per week (i.e., if they have the equivalent of 15 students in each class), they will then receive overload pay for each weekly instructional hour over 25 at the standard overload faculty pay rate, provided their performance review also demonstrates that they engage in activities in advising, institutional service, community service, and professional development commensurate with faculty in non-technical programs.  Faculty in programs with heavy contact hour requirements may allocate a greater percentage of their DOEA to teaching and “zero out” other areas of faculty responsibility, in which case overload pay will be negotiated based on the individual DOEA.

Division chairs will receive 3 reassigned classes (or the equivalent of 9 credit hours) per semester. In addition, they will receive an annual minimum stipend of $6000.  Chairs of unusually large divisions or divisions with complex accreditation issues may receive a higher stipend.

In concert with division chairs, academic program coordinators (APC) and department heads (DH) are responsible for course scheduling, hiring and supervision of adjuncts, coordination of learning outcomes assessment, handling of student complaints, and preparation of the annual AREs. Their reassigned time will be based on considerations such as the following, summarized in the chart below: 

  • Size of program
  • Whether the program has selective admissions
  • Whether the program is externally accredited, including whether specific released time is mandated by accreditors or program accreditation requirements justify additional released time
  • Whether the program has internships or practicums set up and supervised by the coordinator

Size Selective Admissions Accredited Practicums Released Time
Very small <10 sections/semester       IS or leadership credit
Small <20 sections/semester       $1,000 annual stipend
Medium ~20-50 sections/semester       $2,000 annual stipend
Large ~50 - 120 sections/semester       $3,000 annual stipend
Very large >120 sections/semester       $4,000 annual stipend
Very small < 10 sections/semester X and/or X and/or X and/or $1,000 annual stipend
Small <20 sections/semester X and/or X and/or X and/or $2,000 annual stipend
Medium ~20-50 sections/semester X and/or X and/or X and/or $3,000 annual stipend
Large > 50 section/semester X and/or X and/or X and/or $4,000 annual stipend

In certain programs requiring clinical placements, faculty serving as Academic Clinical Coordinators (ACC) may receive stipends commensurate with the number of students and/or clinical sites for which they are responsible if this is over and above their DOEA commitment

Student support lab coordinators may receive 1 released course (or the equivalent of 3 credit hours) per semester.

Overloads: Faculty are never required to teach overloads, nor is the institution obligated to approve faculty overloads where they are not deemed to be in the best interests of the institution and/or students. Faculty may be denied requested overloads for failure to follow established policies, failure to meet critical instructional deadlines (e.g., no show reporting, grades), multiple semesters with high attrition, or validated student complaints.

All faculty must request overloads in advance of the semester during which they are to teach. Faculty teaching overloads must meet the following criteria:

  • Annual performance review rating of “meets” or higher
  • Regular completion of “no show” and “LDA” reporting in a timely manner
  • Regular submission of grades in a timely manner
  • Regular submission of all syllabi to division office
  • Regular maintenance of office hours
  • Institutional benchmarks for student performance and retention
  • Demonstrated ability to maintain academic quality and appropriate student interaction for all regular and overload courses

Overloads will be limited to two per semester (the equivalent of 6-7 credit hours). On a case by case basis, if there is a documented staffing emergency, the Chief Academic Officer (CAO) may approve a third overload.

Prior to the beginning of each semester, the division chairs, deans, or campus directors must request scheduled or anticipated overloads for approval by the CAO. A notice of approved overloads will be sent back to the division chairs, with copies to Human Resources.

Effective 8.1.14; approved by Senior Academic Leadership Team 7.21.14; approved by Council of Division Chairs 7.28.14; amended to include provision for release time for Academic Clinical Coordinators 2.15; amended by the CAO and Deans of Academic Affairs and approved by the President 5.16