Transfer To Jefferson FAQs

Students who have previously attended a US college or university outside of KCTCS must apply to Jefferson and submit official, final transcripts from institutions accredited by the following U.S. Department of Education (USDE)-approved agencies:

• Accrediting Commission for Community and Junior Colleges
• Higher Learning Commission
• Middle States Association of Colleges and Schools
• New England Association of Schools and Colleges
• Northwest Association of Schools and Colleges
• Southern Association of Colleges and Schools
• Western Association of Schools and Colleges

Students who have attended a college outside of the US must apply to Jefferson and submit an official course-by-course (line-by-line) transcript evaluation from a National Association of Credential Evaluation Services (NACES) member. Please have your evaluation completed by one of the agencies listed on this website.

Applications to Jefferson Community and Technical College are available online.

You can order your transcripts online or ask your college’s records office to send them to us. They can be sent in the following formats:

• Submitted electronically (faxes and email attachments are not accepted) through a secure, password-protected site (i.e. National Student Clearinghouse or Parchment) 
• Mailed directly from the previous college to the mailing address below:

Jefferson Community & Technical College
ATTN: Admissions
109 E. Broadway
Louisville, KY 40202

• Hand-delivered in the original, signed and sealed envelope, please note print date must be within the last 6 months (if opened by the student, the transcript is unofficial). 

Refer to your school's website for information on how to request a transcript.

A student who has been academically suspended may be reinstated after remaining out of college for at least one 16-week semester and providing evidence of ability to perform at the level required.

If you feel that you have circumstances that placed you on suspension that you would like to appeal, please contact Ms. Doris Engstrom. You can find the deadlines to appeal here.

Transfer evaluations are completed only for degree-seeking students. When we have received all your postsecondary transcripts and admission at Jefferson is complete, evaluation and posting of your transfer credit will be done within two weeks. If you need an evaluation for registration purposes, an advisor or program coordinator can provide an unofficial evaluation.

Once you have submitted all official, postsecondary transcripts, and your Admission to Jefferson Community and Technical College is complete, a member of the Records Office staff will complete your transcript evaluation within two weeks. Once the evaluation is finalized and posted to your student account, you will receive an email notification.

An official line-by-line (or course-by-course) evaluation of international coursework must be completed by a recognized international evaluation agency before Jefferson will consider these credentials for transfer credit. Jefferson suggests using World Education Services (WES) or Educational Credential Evaluators, Inc. (ECE).

A complete list of accepted agencies and their contact information can be found on the website of the National Association of Credential Evaluating Services.

The student is responsible for arranging for credential evaluation by an accepted agency and is expected to pay all costs of translation and/or evaluation of these credentials.

After the review has been completed, the student should request that a copy of their evaluation be forwarded to the Jefferson Admissions Office. The Records Office will then determine specific course equivalencies if applicable. Courses that need further evaluation will be sent to the student’s academic area for consideration.

If you attended an approved US Department of Education accredited college or university, your 100- & 200-level courses will transfer to Jefferson as long as you earned a passing grade of D- or better. If you need coursework higher than the 200-level for graduation purposes, you may discuss substitutions with your advisor or program coordinator prior to graduation.

For a listing of courses and how they transfer, view the transfer equivalency database. 

Degree credit work taken at an accredited college or university is recognized credit hour for credit hour. Courses completed on a quarter system will be converted to semester hours. For example, four quarter hours equal three semester hours. Numbers can vary in unit systems, but they are often one unit equals four semester hours.

Courses transferred can be found in your Student Self-Service in the Transcripts & Academic History tile. For detailed instructions, please use the Student Training and Learning Center.

Your previous grade-point average (GPA) will not transfer, but the grades you earned will be notated on your Jefferson record. The amount of credits you earned will calculate into your Jefferson cumulative earned hours.

Some courses taken at other colleges or universities may not be equivalent to courses offered to satisfy major requirements at Jefferson. If you think that a transferred course is compatible with requirements for your major, you may petition to have transferred coursework apply toward your degree. In such cases, you will need to supply a course description and possibly a copy of the syllabus for that class to the Records Office. Students are expected to contact their own institution(s) for documents needed for appeal. Once documentation has been received, the Records Office, in conjunction with faculty in the petitioned course division, will discuss equivalency options and make a final decision. You will be notified of the appeal decision through your KCTCS student email.

In order to be classified an approved accredited college or university, you must be a member of a recognized, KCTCS approved accrediting association, such as the Southern Association of Colleges and Schools. Credit earned from a non-accredited institution is not recognized in the Council on Postsecondary Education's general education transfer policy and will not transfer to Jefferson.

To view the accreditation status of your previous institution(s), you can search the US Department of Education’s Database of Accredited Postsecondary Institutions and Programs. 

Jefferson accepts transfer credit from institutions accredited by the following U.S. Department of Education (USDE)-approved agencies:

• Accrediting Commission for Community and Junior Colleges
• Higher Learning Commission
• Middle States Association of Colleges and Schools
• New England Association of Schools and Colleges
• Northwest Association of Schools and Colleges
• Southern Association of Colleges and Schools
• Western Association of Schools and Colleges

Coursework from a non-approved accredited college can be accepted through a validation process. Students who have completed 12 hours of non-developmental coursework at JCTC with at least a 2.00 GPA must provide the following to jf-records-office@kctcs.edu.

• Syllabus for each class being contested

If you would like to see if you can receive credit for prior learning experiences (i.e. industry certifications, apprenticeship programs, life/work experiential credit, etc.), information can be found on our KCTCS Credit for Prior Learning website. Contact Cassie Poole at cassie.poole@kctcs.edu or the Program Coordinator within your intended academic area to receive credit for prior learning experiences.