Welcome to Advising!
Advising
Academic advising is a relationship between you and your advisor in which you are empowered to make informed decisions and take action to meet your academic, career, and personal goals.
Meet with an advisor
If you are new to Jefferson or not sure who your advisor is, you can sign up for an advising appointment with one of our general advisors.
If you are a current student, within 3-4 weeks after classes start, you can find your
assigned advisor:
- On the home page of your KCTCS app.
- On MyPath via Self-Service. (Instructions here).
- By emailing jf-advising-center@kctcs.edu to ask who your advisor is.
- Or, contact information for assigned advisors is also listed here.
Want to meet with an advisor at a specific campus? See "Locations and Hours."
Locations and Hours
Address: 622 S. 1st Street, Louisville KY 40202 (Smith Library, 2nd Floor)
Mondays through Thursdays: Schedule an appointment ahead of time to be seen without a wait. Drop-in services are also available in person at limited capacity between 8:30-4p. 3:15pm is the latest available drop-in slot. Once drop-in slots for the day are full, you will be invited to schedule an appointment.
Fridays: By appointment
Address: 727 West Chestnut St., Louisville, KY 40202 (Building B, Room 109)
Tuesdays through Thursdays: Drop-in services are available in person at limited capacity between 8:30-6:30p. Once drop-in slots for the day are full, you will be invited to schedule an appointment.
Address: 1000 Community College Dr., Louisville KY 40272 (Building A, Student Center)
Location: Advising at Bldg A, Student Center, Room 106
Office Closed: 12-12:45 p.m for lunch
Mondays through Thursdays: Schedule an appointment ahead of time to be seen without a wait. Drop-in services are also available in person at limited capacity between 8:30-4p. 3:15pm is the latest available drop-in slot. Once drop-in slots for the day are full, you will be invited to schedule an appointment.
Fridays: By appointment
Advising By Appointment (preferred): We strongly suggest students make an appointment due to limited staffing. To request an appointment, email JF-Southwest-info@kctcs.edu. Please include your ID number and/or your date of birth.
Address: 505 Buffalo Run Road, Shepherdsville KY 40165
Mondays & Tuesdays: Schedule an appointment ahead of time to be seen without a wait. Drop-in services are available in person at limited capacity between 8:30-4p. 3:15pm is the latest available drop-in slot. Once drop-in slots for the day are full, you will be invited to schedule an appointment.
Wednesdays through Fridays: By appointment
Advising By Appointment (preferred): We strongly suggest students make an appointment due to limited staffing. To request an appointment, email JF-BullittCampus-info@kctcs.edu. Please include your ID number and/or your date of birth.
Address: 1607 US HWY 227, Carrollton KY 41008
The Carrollton Campus assigns advisors based on your career pathway. For questions about your program, course selection, or registration, we recommend reaching out directly to your assigned advisor. See details above for how to identify your assigned advisor.
While advisors may not be on campus during all open campus hours, Student Services staff are available to assist you Monday through Thursday from 8:00 a.m. to 4:00 p.m. and Friday from 8:00 a.m. to 12:00 p.m.
Address: 1361 Frankfort Road, Shelbyville KY 40065, Suite 118
Monday-Friday: By appointment only. Schedule an appointment on the JCTC Shelby Campus Advising Bookings page.
Walk-in/Online Advising: Not available. Students may visit alternative campuses for assistance.
For other inquires, please email
JF-ShelbyAdvising@kctcs.edu. Please include your ID number and/or your date of birth.
Address: 622 S 1st Street 40202, Smith Library, Second Floor, Room 213
Students can make an appointment for ESL advising, or send an email to jf-esl@kctcs.edu to schedule an appointment for Mondays, Tuesday mornings, Thursdays, and Friday afternoons.
Walk-in's are available during the hours below:
Tuesdays: 1:00pm to 5:30 pm
Wednesdays: 10am - 12:30pm & 1:30pm - 4:30pm
Fridays: 9:00am to 12:00pm
***You must bring your physical student ID and/or another form of identification to the appointment.
When do I sign up for classes?
Early registration is strongly encouraged. This helps you plan ahead with your advisor and enables you to choose from all the classes Jefferson offers.
Summer classes run from May to July. Sign up starts March 1.
Fall classes run from August to December. Sign up starts March 1.
We recommend meeting with your advisor in late February or early March and signing
up by the end of March.
Spring classes run from January to May. Sign up starts October 1.
We recommend meeting with your advisor in late September or early October and signing
up by the end of October.
Frequently Asked Questions
Academic Requirement Report Tutorial*
*Access to this video requires students to log in using their KCTCS account.
Full-Time Enrollment: A full-time student is enrolled in 12 or more credit hours in a semester. A part-time student is enrolled in less than 12 credit hours in a semester. When determining how many hours one should take in a semester.
In most cases 6 credits is the minimum to be eligible for classes to be financial aid eligible. You should carefully consider your time (work, family, etc.) when planning how many classes to take.
There are a few program partners with Jefferson/KCTCS that will require a specific number of credit hours per semester for participants to maintain eligibility. These is not a Federal Financial Aid requirements.
- Programs that require students to be enrolled in 12 credits: Family Scholar house (residential program) and F1 Visa students.
- The Evolve 502 scholarship requires 9 credits hours minimum per semester.
Current and Good Standing Returning Student can self-enroll by using their Student Self-Service or Visual Schedule Building. Both can be accessing though your MyPath account. Be sure to select courses offered through Jefferson (in-person or online) to ensure you meet the residency requirements for graduation/credentialing.
New first-time students and students returning from Academic Suspension are not able to self-enroll for their first semester.
It is highly recommended that contact your advisor before changing your major as this may impact Federal Financial Aid eligibility and appropriate course selections.
For students who are pursue a selective admission program, such as Nursing, Aviation Technology, or other Allied Health programs they can only be added to those majors once officially accepted into the specific program. Student should talk with their advisor to determine the best major(s) to pursue while allowing them to complete the necessary pre-requisite to be able to officially apply for those programs.
*Access to this video requires students to log in using their KCTCS account.
What’s the difference between dropping and withdrawing from a course?
To drop a course, you must do so by a certain day within the semester. You will need to check the academic calendar by semester for the specific drop date by term (ex. Drop date for a 16-week class is different than the drop date timeframe for an 8-week course).
Withdrawing from a course has a larger window of time to request. It is highly recommended to talk with your Advisor and/or the Financial Aid Office before submitting a request to withdraw for a course(s), due to potential academic and/or financial consequences. Withdrawals should not be taken lightly and only requested if necessary.
