Welcome to the Academic Advising Center!
Know what classes you want to take?
Current Students have 2 options for registration:
- You can self-enroll by logging into the Student Self-Service with a KCTCS username and password. For detailed instructions, please visit the Student Training and Learning Center.
- Students can email the Advising Center (JF-Advising-Center@KCTCS.edu) or Records Office (JF-Records-Office@KCTCS.edu).
- You must email from your KCTCS student email account. Make sure to include your student ID number and the specific course names and section numbers.
- Please note that we respond to email during business hours only, and we will answer your email in the order it was received.
Advising Center Hours
Address: 622 S. 1st Street, Louisville KY 40202 (Smith Library, 2nd Floor)
January 27-31: In-Person walk-in Advising Services ONLY from 8:30 a.m.-4 p.m.
February 3-28:
- Monday, Tuesday, Wednesday, & Friday: By appointment
- Thursday: In-Person walk-in advising 8:30 a.m.-4 p.m.
March 3, 4, 6, 11, 12, 13: In-Person Walk-In Advising from 8:30 a.m.-4 p.m.
March 5, 7, 10, 14: By appointment ONLY
March 17-May 16:
- Monday, Tuesday, Wednesday & Friday: By appointment
- Thursday: In-Person Walk-In Advising 8:30 a.m.-4 p.m.
April 18: Closed for PD training
Address: 727 West Chestnut St., Louisville, KY 40202 (Building B, room 109)
Monday & Tuesday: In-Person Walk-In Advising from 8:30 a.m.-6 p.m.
Wednesday: By appointment
- Wednesday, March 12: In Person Walk-In Advising from 8:30 a.m.-6 p.m.
Thursday: In-Person Walk-In Advising from 8:30 a.m.-5:30 p.m.
Friday: Closed
Address: 1000 Community College Dr., Louisville KY 40272 (Building A, Student Center)
Mondays & Tuesdays: In-Person Walk-In Advising from 8:30 a.m.-4 p.m.
Wednesday & Thursdays: Advising at the Administrative Building, Suite 163
Advising By Appointment (preferred): We strongly suggest students make an appointment due to limited staffing. To request an appointment, email JF-Southwest-info@kctcs.edu. Please include your ID number and/or your date of birth.
Walk-in Advising: Walk-in advising availability is subject to appointments previously scheduled by other students. Appointments are strongly recommended as staffing may be limited on certain days.
Address: 505 Buffalo Run Road, Shepherdsville KY 40165
Monday-Thursday: 9 a.m.-4 p.m.
Advising By Appointment (preferred): We strongly suggest students make an appointment due to limited staffing. To request an appointment, email JF-BullittCampus-info@kctcs.edu. Please include your ID number and/or your date of birth.
Walk-in Advising: Walk-in advising availability is subject to appointments previously scheduled by other students. Appointments are strongly recommended as staffing may be limited on certain days.
Address: 1607 US HWY 227, Carrollton KY 41008
Monday-Thursday: In-person Walk-in Advising from 8:30 a.m.-4 p.m.
Friday: In-person Walk-in Advising from 8:30 a.m.-12 p.m.
Address: 1361 Frankfort Road, Shelbyville KY 40065
Monday-Friday: By appointment only.
To request an appointment, email JF-ShelbyAdvising@kctcs.edu. Please include your ID number and/or your date of birth.
Walk-in Advising: May be subject to change. Student can visit alternative campuses for assistance.
Address: Seminary Hall East, Room 143, Use Entrance 3
Monday-Friday: Walk-in Advising
Frequently Asked Questions
Academic Requirement Report Tutorial*
*Access to this video requires students to log in using their KCTCS account.
Full-Time Enrollment: A full-time student is enrolled in 12 or more credit hours in a semester. A part-time student is enrolled in less than 12 credit hours in a semester. When determining how many hours one should take in a semester.
In most cases 6 credits is the minimum to be eligible for classes to be financial aid eligible. You should carefully consider your time (work, family, etc.) when planning how many classes to take.
There are a few program partners with Jefferson/KCTCS that will require a specific number of credit hours per semester for participants to maintain eligibility. These is not a Federal Financial Aid requirements.
- Programs that require students to be enrolled in 12 credits: Family Scholar house (residential program) and F1 Visa students.
- The Evolve 502 scholarship requires 9 credits hours minimum per semester.
Current and Good Standing Returning Student can self-enroll by using their Student Self-Service or Visual Schedule Building. Both can be accessing though your MyPath account. Be sure to select courses offered through Jefferson (in-person or online) to ensure you meet the residency requirements for graduation/credentialing.
New first-time students and students returning from Academic Suspension are not able to self-enroll for their first semester.
It is highly recommended that contact your advisor before changing your major as this may impact Federal Financial Aid eligibility and appropriate course selections.
For students who are pursue a selective admission program, such as Nursing, Aviation Technology, or other Allied Health programs they can only be added to those majors once officially accepted into the specific program. Student should talk with their advisor to determine the best major(s) to pursue while allowing them to complete the necessary pre-requisite to be able to officially apply for those programs.
*Access to this video requires students to log in using their KCTCS account.
What’s the difference between dropping and withdrawing from a course?
To drop a course, you must do so by a certain day within the semester. You will need to check the academic calendar by semester for the specific drop date by term (ex. Drop date for a 16-week class is different than the drop date timeframe for an 8-week course).
Withdrawing from a course has a larger window of time to request. It is highly recommended to talk with your Advisor and/or the Financial Aid Office before submitting a request to withdraw for a course(s), due to potential academic and/or financial consequences. Withdrawals should not be taken lightly and only requested if necessary.
Spring Semester: October 1 with a December 1 Priority Registration Deadline
Summer Semester: March 1
Fall Semester: March 1 with a July 15 Priority Registration Deadline
