FAFSA Verification is a process in which the college and Department of Education audit income and household information provided by the student and parents against actual tax documents. Being selected for verification does not mean that you completed the application incorrectly or did something wrong. Most selectees are chosen at random, though reporting zero income will normally require verification.
The Department of Education will email you a Student Aid Report indicating that you were selected for verification. You also will be notified by KCTCS by email and have checklist items in your Student Center Tasks tile to complete.
You will see a "FINANCIAL AID ISSUE" message in your "To Do" list on the right hand side of the screen. The link will take you to a message and a link to your "portal". The portal will list all of the required actions needed. Verification requires completion of an online verification worksheet, and you may be required to submit your tax paperwork, a tax transcript, W2, or other required documents. Each item required in the portal will have specific directions on how to obtain the needed documents. Once items are uploaded or completed they will show a status of received, satisfied, or declined status in your portal. The completion of the verification process is not optional and must be completed before any financial aid awards will be offered. The failure to submit verification in a timely manner may delay disbursements and could exempt a student from utilizing bookstore charge dates.
You can order and IRS Tax Transcript online at https://www.irs.gov/individuals/get-transcript. While a Tax Return Transcript is preferred, a signed copy of the 1040 sent to the IRS (including all attached schedules) can be submitted instead of a Tax Return Transcript. The 1040 must include a physical (wet) signature from the filer or it is not acceptable for verification purposes.
For the 2021-2022 FAFSA, the 2019 IRS Tax Return Transcript is needed.
For the 2022-2023 FAFSA, the 2020 IRS Tax Return Transcript is needed.
For the 2023-2024 FAFSA, the 2021 IRS Tax Return Transcript is needed.
The preferred submission method is uploading directly into the Student Service Center portal.
We also will accept your documents by email to Jefferson-FinancialAid@kctcs.edu.
Documents can also be faxed to (502)213-2498 or mailed to:
JCTC Financial Aid
109 E. Broadway
Louisville, KY 40202
You may also submit documents to Financial Aid staff in-person Monday through Friday in Suite 400 of the J.E.C. building during normal business hours.
Verification processing time is unique with each student. During peak times, the process may take several weeks. To expedite the process, you should read and complete your forms carefully and submit all requested documents in a timely manner.